Year 2000 IE ReportingRequirements
Section 59-101-350 ofthe South Carolina Code of Laws, 1976, as amended, requires that the Commissionon Higher Education submit an annual report to the Governor and to the GeneralAssembly with information on the public four- and two-year institutions in thisstate “so as to easily compare with peer institutions in .” Some of the requiredinformation is narrative information that describes an institution’s overallefforts to improve in a variety of educational areas and other requirements arequantitative data, displayed in table format.
All institutions will submitan annual report on the assessment of their institutional effectiveness nolater than August 1stofthis year.Some of this information willbe in table form, while other elements will be reported in summary form with acopy of the summary report being placed on the institution’s home page by August 1st.Each institution will send the Commission a copyof all materials including those placed on the home page as well as the addressfor the home page.The institutionshould send this material via electronic mail and only send a hard copy ifelectronic mail is not available for transmission purposes.
When possible, theCommission has tried to alleviate reporting requirements of the institutions byusing previously-reported information.In these instances, the institution will have an opportunity to proofthe information used before the publication of the January 2001 report to theLegislature.
An institution’s summaryreport constitutes the narrative information of the Institutional Effectivenessreports that describes an institution’s efforts to improve.An institution should focus its summaryreport on the outcomes of its assessment efforts - that is, changes madeto improve or maintain the quality of the institution. Description of theprocess by which the changes were made, (e.g., faculty discussion, choice ofassessment methods used, committee and policy review processes, etc.) should bekept at a minimum in the summary report. The summary should begin with a listof the components being reported on in the summary for this year.
At one point in the developmentof summary reports for institutional effectiveness, each institution was askedto determine it’s own reporting cycle for the variouscomponents of the summary reports.TheCommission will be reviewing this reporting schedule from 2001 forward todetermine a consistent reporting pattern for the institutions and each of thecomponents required.This year, eachinstitution will be held to what it has stated it will report on in 2000 and isencouraged to check the Commission’s website to ensure that the schedule iscorrect for this year.That address is: http://www.che.sc.gov/academicaffairs/IE/SummaryReports-2000.htm .
For each component being summarized, the institutionshould identify the component, give a sentence or two about the assessment ofthe component including the measurements and findings used, and for theremainder of the summary describe how the findings were used to improve thecomponent.The summary should center onresults of assessment and changes made or not made due to assessment.The summary report should be kept to aminimum of eight to ten pages.
Based on the institution’s scheduled reportingcomponent(s) for 2000, the following institutional effectiveness elements willbe included in the summary reports and submitted to the Commission forreporting to the General Assembly and posted on the institution’s web site:
· General education – Each institution will assess core requirements or distributionrequirements that must be completed satisfactorily by undergraduate studentsprior to graduation.This assessment mayinclude, but is not limited to, student command of that body of knowledgedefined as general education by the institution.
· Majors/Concentrations – Each institution will assess specificdiscipline-based programs leading to undergraduate degree majors orconcentrations.This may include – butis not limited to – student command of the basic knowledge of the discipline.In 1995, this evaluation process was changedto coincide with the Commission on Higher Education’s review of existingprograms in order to avoid unnecessary duplication in the evaluation and reviewof the academic major.In addition tothose programs being reviewed as a part of the program evaluations process,institutions will prepare interim reports on a series of programs.
Disciplines to be Included in the 2000 Report underMajors/Concentrations:
(perAcademic Affairs Program Review Cycle –http://www.che.sc.gov/academicaffairs/matrix.htm )
Full-Reports:The institution should use the self studiesfor review of existing programs in business, foreign language, home economics andnursing, as submitted to the Commission’s Academic Affairs staff.A summary statement from this report shouldbe developed by the institution on the subjects listed to fulfill this portionof the summary report.
Interim Reports: Interim reports that focus solely onassessment and institutional effectiveness will need to be submitted to youroffice for programs in performing and visual arts, library sciences andphysical sciences.
· Academic advising – Each institution will evaluate and report on its academic advisingprocedures, policies and common practices.
· Achievement of students transferring from two-year to four-yearinstitutions– Two-year institutions will be responsible for assessing the achievement oftheir students who transfer to four-year institutions and reporting on theresults of the assessment process.Whilethe other components listed here are on four-year cycles this component isreported on every two years by the two-year institutions.This item was deferred by the Commissionlast year and will be reported on in the 2000 submissions by all two-yearinstitutions.The of will collect and report the same information forstudents who move from university campuses at Beaufort, ,, and to senior campuses of the University and will assess the achievement of thosestudents.To assist the two-yearinstitutions in collecting this information, data on these students has beenrequested from each four-year institution and will be submitted to theappropriate agency or person by June 1st .The Commission encourages the senior institutions to submit thisinformation electronically, but has provided the mailing addresses below.This will allow the two-year institutionsappropriate time to include this information in their full report due August 1st.
Technical college data:USC Regional Campus Data:
State Technical Board
Attn:Bob MellonAttn:David Hunter
· Procedures for student development – Each public institution must have a planto assess student development in a manner that is meaningful and applicable tothe services and curriculum of the institution.All institutions will evaluate student services and are encouraged toconduct studies of the effect of non-academic experiences on student academicand career success.
· Library resources – Each college or university library or learning resource centershould ensure that students have access to and should determine usage oflibrary materials through the regular assessment of the quality and utilizationof library resources and services.
Elements to be reported by each institution in tableform are included with this set of instructions and should be returned to theCommission on Higher Education by August1st.Those tablesinclude:
· ProgramsEligible for Accreditation and Programs Accredited
· CoursesTaught by Faculty
The Commissionwill use previously-reported CHEMIS data for this table
· Successof Students in Developmental Courses
· StudentInvolvement in Sponsored Research
· Resultsof Professional Examinations
TheAlumni Survey and Placement Data will not be collected this year, as they areon a two-year cycle.They will be due aspart of the IE Reports in 2001.
The Commission will provide data on additionalelements either as a result of data collected during the performance fundingprocess or via the CHEMIS data reporting system.These tables will provide comparative data bysector and will be prepared by Commission staff.