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                             Committee on Planning and Assessment
                             Steering Committee for Performance Funding
 
                                August 8, 1996
                                 9:00 a.m.
                                       Large Conference Room
                             Commission on Higher Education
 
 
 
 
 MEMBERS PRESENT
 
 Mr. R. Austin Gilbert, Jr.      Mr. Bill H.Stern
 Mr. Frank Gilbert               Mr. Roger B. Whaley
 Dr. W. David Maxwell
 
 Guest
 
 Dr. James Arrington                 Dr. Harry Matthews
 Mr. Harry Bell                  Col. Isaac S. Metts, Jr.
 Mr. Arthur M. Bjontegard, Jr.       Dr. Phil Moore
 Dr. David Cohn                  Dr. Jack Parson
 Ms. Kay Coleman                     Dr. Sharon Pothering
 Ms. Susan DeWitt                Mr. William T. Putnam
 Dr. David Fleming               Dr. Sabra Slaughter
 Mr. Roosevelt "Sandy" Gilliam       Ms. Lindy Smith
 Dr. H. Mac Holderfield          Dr. John Sutusky
 Dr. Tom Holleman                Dr. Marge Tebo-Messina
 Dr. Sally Horner                Dr. Ron Thurston
 Dr. Reid Johnson                Ms. Janice Trawick
 Ms. Karen Jones                     Dr. David Underwood
 Mr. Jim Kirk                    Dr. Marsha Welch
 Dr. Benjamin Kraft              Mr. Ed Zobel
 
 Staff
 
 Ms. Camille Brown               Mr. Alan Krech
 Mr. Michael Brown               Mr. Nelson Lindsay
 Ms. Saundra Carr                Ms. Lynn Metcalf
 Mr. Charlie FitzSimons          Dr. Gail Morrison
 Ms. Valerie Goodwin                 Dr. Michael Raley
 Ms. Betsy Gunter                Mr. John Smalls
 Ms. Maggie Hicks                Dr. Michael Smith
 Mr. Raghu Korrapati                 Dr. Aileen Trainer
                                     Dr. Lovely Ulmer-Sottong
                             Ms. Julia Wells
 
 
 For the record, notification of the meeting was made to the
 media as required by the Freedom of Information Act.
 
 The Committee on Planning and Assessment, acting as the
 Steering Committee for Performance Funding, met at 9:00 a.m.
 on August 8, 1996 in the Commission on Higher Education (CHE)
 conference room. Mr. Roger Whaley, presided.
 
 
  II.  Introductions
 
       Mr. Whaley welcomed Committee members and guest.  Dr.
        Lovely Ulmer-Sottong introduced the guests to the
        Commissioners.  
 
 III.  Timeline for Development of Performance Indicators
 
       Dr. Michael Smith gave a brief overview of the suggested
       Timeline for Development of Performance Indicators.  Dr.
        Smith reviewed the timeline schedule.  He explained that
        the timeline schedule was developed to accommodate two
        phases of the plan which was approved by the Commission. 
        During phase one, Task Forces would meet to develop
        recommendations on definitions and measures for different
        indicators.  During phas two, Sector Committees would
        develop the benchmarks and applications for funding.
 
       After a brief discussion by members and guests, Dr. Smith
       asked that the Committee approve for implementation both
        the proposed timeline for performance funding and the
        format for the Task Force reports.  It was moved (Stern)
        and seconded (Maxwell) that the timeline and format be
        adopted.  During the discussion, Mr. Frank Gilbert
        expressed concern about the process and asked for clarity
        on the procedures.  Mr. Whaley gave background information
        on the process and clarified the procedures regarding of
        the timeline for performance funding.
       
       There was also expressed the need for clarity concerning
        the appointment of the Sector Committee members.  The
        above motion was amended (Stern) and seconded (Maxwell) to
        specify that the Chairman of the Commission on Higher
        Education would appoint the Sector Committee members.  The
        amendment was adopted.  It was moved (Stern), seconded
        (Maxwell), and voted unanimously that the Chairman of the
        Commission would appoint the Sector Committee members and
        the timeline would be adjusted as to the formation of the
        Sector Committees.  Appointment of Task Forces members
        will be no later than Friday, August 16, 1996. 
 
  IV.  Format for Task Force Reports
 
       Dr. Smith explained the proposed format to be used
       by the Task Forces in reporting their work to the Steering
        Committee and suggested guidelines from the Steering
        Committee to the Task Forces.  He explained that this
        information was a suggestion only but provided for a
        standardized reporting mechanism which covered fundamental
        components for each indicator.
       
       Mr. Whaley suggested that the rationale and methodology
       regarding how the indicator definitions, measures and
        benchmarks were developed should be documented and
        distributed to the Steering Committee and all Commission
        members.  Dr. Maxwell expressed concern about the
        indicators and
                critical success factors.  After a brief discussion from
        members and guests it was the consensus of the Committee
        that the rationale, methodology, and any major dissenting
        viewpoints be provided with the format and guidelines to
        the Steering Committee and all Commission members.  It was
        moved (Stern), seconded (Maxwell), and voted that the
        recommendation be adopted.
 
       Dr. Sally Horner distributed a document prepared by the
        Statewide Committee on Planning proposing possible
        definitions and measurements for the performance
        indicators (Attachment A). 
       
       Mr. Sheheen informed the Committee that the Chairman of
 the
       Steering Committee has requested the CHE staff to provide
        a comparative analysis of performance funding efforts in
        other states where quality funding has occurred.  He
        explained that fourteen states have made efforts and
        materials from all the states have been gathered.  Also,
        the staff is collecting literature from authoritative
        agencies in the country.  All of this information will be
        available to members of the Committee and the higher
        education community.
 
   V.  Implementation:  Proposed Faculty Component of the
        Commission Higher Eduction Management Information
        System (CHEMIS)
 
       Mr. Smalls gave a brief synopsis on the creation of the
 CHEMIS
       system.  He explained that there are four components of
 the
       system which are students-enrollment/completions, course,
        facilities, and faculty/staff (to be implemented).  The
        new legislation has mandated that various types of data on
        faculty and staff be collected to support the 37
        indicators.  Much of the new faculty component of CHEMIS
        was developed by the CHE staff and national organizations--the National Center for Higher Education Management
        System; National Center for Educational Statistics; Higher
        Education Finance Officers and the Joint Commission on
        Accountability Reporting. 
       
 
       Mr. Smalls informed the Committee of an existing statewide
        committee called the Advisory Committee on Institutional
        Resources (ACIR) which consists of institutional
        representatives from all public institutions and CHE
        staff.  This is the same Statewide Committee that was used
        in developing the initial three components of the CHEMIS
        system.  This Committee would assist in finalizing the
        specifications for  the necessary data for the faculty
        component.
 
       Mr. Smalls suggested that because of prior successes and
 current
       short timelines the ACIR Committee would utilize the work
        of the above national organizations in the design and
        implementation of the faculty/staff component of CHEMIS. 
        In addition, the ACIR Committee would assist and finalize
        the specifications for the necessary data elements to the
        CHE management system (CHEMIS).  Mr. Smalls expressed his
        concern on the time restraint and stated that it is
        necessary for the Committee to begin immediately to build
        the faculty component to CHEMIS.
 
       After a brief discussion from institutional
 representatives and
       Committee members, it was agreed that the Planning and
        Assessment Committee would go before the full Commission
        on August 26, 1996 to recommend the adoption of the
        faculty component of CHEMIS.
  
       There being no further business, the meeting was adjourned
 at
       12:30 p.m.
       
                                 Respectfully submitted,
 
 
 
 
                                 Saundra E. Carr
                                 Recording Secretary