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ptfinal


FINAL REPORT

Task Force on Planning/Institutional Effectiveness
Final Meeting
September 16, 1996


Members Present

Dr. John Cormier
Dr. Willie Heggins
Dr. Ronald R. Ingle
Ms. Patricia M. McAbee
Mr. Lewis Phillips
Ms. Gloria Caldwell Sims
Mr. W.D. Workman, III, Chairman

Technical Advisers Present

Ms. Dorcas Kitchings
Dr. David Underwood

Guests Present

Dr. Carol Garrison, USC Columbia
Dr. Charles Gould, Florence-Darlington Technical College
Dr. Susan Guinn, Lander University
Dr. Wanda Hayes, USC Aiken
Dr. Mac Holderfield, SBTCE
Dr. Sally Horner, Coastal Carolina University
Dr. Reid Johnson, Francis Marion University
Dr. Diedra Martin, USC Aiken
Dr. Harry Matthews, USC Columbia
Dr. Michael McCall, SBTCE
Mr. Bob Mellon, SBTCE
Mr. Gary McCombs, College of Charleston
Ms. El Nault, Clemson University
Mr. Don Peterson, SBTCE
Mr. Tim Rogers, House Ways and Means Committee
Ms. Lindy Smith, Coastal Carolina University
Mr. Bob Taylor, SBTCE
Mr. Ed Zobel, SBTCE

Staff Present

Mr. Alan Krech                
Mr. Nelson Lindsey                 
Mr. Russell Long
Mr. T. Michael Raley
Mr. Fred R. Sheheen
Dr. Mike Smith
Dr. Lovely Ulmer-Sottong

Mr. Workman brought the Task Force on Planning/Institutional effectiveness to order at 
9:01 a.m.

I.   	The minutes of the September 9, 1996 meeting were approved without opposition.

II.  	Mr. Workman led final discussion of each of the assigned indicators:







Date: September 17, 1996 Critical Success Factor: MISSION FOCUS Performance Indicator: 1(C) APPROVAL OF MISSION Task Force: PLANNING/INSTITUTIONAL EFFECTIVENESS Date of Task Force Approval: 9/16/96 Date of Steering Committee Approval: Measure (Quantifiable): Approved language: Mission statement with defined characteristics will be approved by Commission on Higher Education of a five year cycle (The Task Force sees this measure as a Yes/No evaluation.) Definition (Define Terms):Suggested language: The "defined characteristics" of a mission statement: 1) must relate the mission of the institution to the state and sector missions as stated in Act 359; 2) must address, as appropriate, the major functions of teaching, scholarship/research and service*; 3) must address the size of the institution in general terms and 4) must address the following: a) pertinent description formation(e.g.,public/private, two-year/four-year,university, rural/suburban/urban, etc. b) delineation of the geographic region for which the institution intends to provide services c) description of types of students which the institution hopes to attract, of accompanied by statements about the types of occupations or endeavors which graduates will be prepared to undertake; d) statements expressing essential beliefs, values or intent of the institution; e) outline of the major functions of the institution (e.g., general education, developmental education, vocational and technical education, professional education, student development, community or public service, research,continuing education, etc; f) general description of the skills, knowledge, experiences, and attitudes ideally to be acquired or developed by the institution's students g) be approved by appropriate bodies, e.g., boards of trustees, state boards, etc. *Service is defined as a) service to the public including community service, b) service to other institutions, agencies, etc., c) service to the discipline, and d) service to the institution Method of Reporting (How the commission will know): Suggested language: Approved by the Commission on Higher Education on a five year cycle and submitted as part of the annual strategic plan update.
Date: September 18, 1996 Critical Success Factor: MISSION FOCUS Performance Indicator: (1)(D) ADOPTION OF STRATEGIC PLAN TO SUPPORT THE MISSION< task="" force:="" planning/institutional="" effectiveness="" date="" of="" task="" force="" approval:="" 9/16/96="" date="" of="" steering="" committee="" approval:="">Measure (Quantifiable): Approved language: Strategic plan with defined characteristics will be approved by the Commission on Higher Education based on 1) whether or not it addresses the required elements and 2) whether or not it supports the mission statement (The Task Force sees this as a yes/no measure with evaluative commentary.) Definition (Define Terms): Suggested language: Defined characteristics will include, at a minimum, the 37 performance indicators which must be addressed as goal statements. All goals must address the mission statement and must be stated in documentable/measurable terms. The method of measurement and the measurements to be used must be clearly stated, as well as the resources required and the time line for the accomplishment of the goal. Strategic plans must always be subject to modification by the institution, but all areas of the strategic plan must fall within the parameters of the mission statement of the institution. Each strategic plan must include current enrollment figures, current number of programs and three year projection enrollment figures. Method of Reporting (How the commission will know): Suggested language: Annual submission of the strategic plan to the Commission on Higher Education.
Date: September 18, 1996 Critical Success Factor: MISSION FOCUS Performance Indicator: (1)(E) ATTAINMENT OF GOALS OF THE STRATEGIC PLAN Task Force: PLANNING/INSTITUTIONAL ASSESSMENT Date of Task Force Approval: 9/16/96 Date of Steering Committee Approval: Note: This indicator is inextricably tied to 1D (adoption of a strategic plan to support the mission statement). Measure (Quantifiable): Approved language: Annual progress report on strategic plan analyzed and assessed by the Commission on Higher Education and rated on a scale based on progress of meeting the goals and the resources required to do so. Definition (Define Terms):Suggested language: Analysis will consist of an annual evaluation of the progress/attainment of each goal as related to the expected result, the resources required/dedicated and the date set for the expected results. Each year goals and expected results with time lines and required resources are to be updated. (Changes made to previous years' goals, expected results, resources, or time lines must be explained). Evaluation of the progress/attainment of goals is reported on a scale by sector. Method of Reporting (How the commission will know): Suggested language: Annual submission of strategic plan to the Commission on Higher Education for analysis and rating.
Date: September 18, 1996 Critical Success Factor: INSTRUCTIONAL QUALITY Performance Indicator: (3)(A) CLASS SIZE AND STUDENT/TEACHER RATIOS Task Force: PLANNING AND INSTITUTIONAL EFFECTIVENESS Date of Task Force Approval: 9/16/96 Date of Steering Committee Approval: Measure (Quantifiable): Approved language: 1) The average class size by sector, discipline, level, and mode of delivery compared to the average in South Carolina's public institutions , and 2) Ratio of FTE students to FTE teaching faculty compared to the average in South Carolina's public institutions. Definition (Define Terms): Suggested language: Mode of delivery is defined to include instructional format (lecture, laboratory, seminar, etc.) as well as how the class is offered e.g., on-site in a single classroom only; by televised broadcast to the state, nation or some specific site; as an audio taped lecture to be viewed at the learner's discretion; off site in a classroom at a business, agency, other institution, etc. FTE teaching faculty is defined as persons whose specific assignments customarily are made for the purpose of conducting instruction and whose principal activities are instructional. Student teachers or research assistants are not included in this category. Level is defined as lower divisional, upper divisional, masters, first professional, and doctorate. Method of Reporting (How the commission will know): Suggested language: Annual submission of data to the Commission on Higher Education
Date: September 18, 1996 Critical Success Factor: INSTRUCTIONAL QUALITY Performance Indicator: (3)(B) NUMBER OF CREDIT HOURS TAUGHT BY FACULTY Task Force: PLANNING AND INSTITUTIONAL EFFECTIVENESS Date of Task Force Approval: 9/16/96 Date of Steering Committee Approval: Measure (Quantifiable): Approved language: Average number of credit hours taught by 1) full time teaching faculty and 2) FTE teaching faculty, by level and sector compared to the average in South Carolina public institutions Definition (Define Terms):Suggested language: Credit hour is defined as a unit of measure that represents an hour of instruction that can be applied to the total number of hours needed for completing the requirements of a degree, diploma, certificate or other formal award. Level is defined as lower divisional, upper divisional, masters, first professional, and doctorate. A full time faculty member is defined by the typical number of teaching hours required of a teaching faculty member under regular contract.* FTE faculty (full time equivalent) is defined by adding the total number of faculty teaching hours accumulated, and dividing by the number of hours required of a full time faculty member as defined above.* Method of Reporting (How the commission will know): Suggested language: Annual submission of the data to the Commission on Higher Education. Further issues to be resolved by sector committees: *Full time equivalent faculty has not previously been defined by the Commission on Higher Education. The staff believes that all institutions in each sector defined in Act 359 should be required to adopt a common definition for that sector.
Date: September 18, 1996 Critical Success Factor: GRADUATES' ACHIEVEMENTS Performance Indicator: (7)(A) GRADUATION RATES Task Force: PLANNING/INSTITUTIONAL EFFECTIVENESS Date of Task Force Approval: 9/16/96 Date of Steering Committee Approval: Measure (Quantifiable): Approved language: Percentage of first time, full time students who graduate within 150% of the normal program time from the same institution. Definition (Define Terms):Suggested language: Normal program time is the time stated in the institution's catalogue to obtain a degree generally two years for a two year institution and four years for a baccalaureate degree. First time, full time students refers to undergraduate students only for this indicator. First time refers to a student's first time at a college. Full time refers to at least 12 credit hours enrollment for an undergraduate student 150% refers to three years for a two year degree and six years for an undergraduate degree Method of Reporting (How the commission will know): Suggested language: Annual reporting of data to the Commission on Higher Education Further issues to be resolved by Sector Committee: The definition and the measure must be changed to capture "degree seeking" students only or it will not match the Student Right to Know Definition and will not render "clean" data to track the graduation rate. Therefore, the measure should read "Percentage of first time, full time, degree seeking students..."
Date: September 18, 1996 Critical Success Factor: Graduates Achievements Performance Indicator: (7)(B) - Employment rate for graduates. Task Force: Planning/Institutional Effectiveness Date of Task Force Approval: 9/16/96 Date of Steering Committee Approval: Measure (Quantifiable): Approved language: Percentage of graduates from undergraduate programs in an institution who are employed within a time frame determined by sector. Definition (Define Terms):Suggested language: Employed is defined as work for pay or profit or temporary absence form a job to which the worker will return as a percent of graduates in any given year. Method of Reporting (How the commission will know): Suggested language: Student files matched with Employment Security Commission's files in response to time frames established for each sector and reported to the Commission on Higher Education. Explanatory Note:Supplemental surveys by the institutions would only be used to further explain or clarify data collected from the Employment Security Commission and would not be used for initial funding purposes for this indicator. Further issues to be resolved by sector committees: Time frame for Employment Security Commission matched data and for all supplemental surveys to be both implemented and reported.
Date: September 18, 1996 Critical Success Factor: Graduates Achievements Performance Indicator: (7)(C)- Employer feedback on graduates who were employed and not employed. Task Force: PLANNING/INSTITUTIONAL EFFECTIVENESS Date of Task Force Approval: 9/16/96 Date of Steering Committee Approval: Measure (Quantifiable): Approved language: The level of satisfaction with the graduates of the institution, on a statewide survey, reported on a scale of satisfaction, by institution. Definition (Define Terms):Suggested language: Statewide survey means a statistically valid survey conducted on a statewide basis Method of Reporting (How the commission will know): Suggested language: Third party survey results reported to the Commission on Higher Education (S.C. Chamber of Commerce suggested). Further issues to be resolved by the Sector Committees: How do we get employer feedback on those graduates not hired?
Date: September 18, 1996 Critical Success Factor: GRADUATES' ACHIEVEMENTS Performance Indicator: 7 (D) SCORES OF GRADUATES ON POST-UNDERGRADUATE PROFESSIONAL, GRADUATE, OR EMPLOYMENT-RELATED EXAMINATIONS AND CERTIFICATION TESTS Task Force: PLANNING AND INSTITUTIONAL EFFECTIVENESS Date of Task Force Approval: 9/16/96 Date of Steering Approval: Measure (Quantifiable): Approved language: 1) Percentage of total students taking certification examinations who pass the examination on the first attempt, and 2) percentage of the total students who pass the examination on subsequent attempts. Definition (Define Terms): Suggested language: Certification examinations are those examinations required for licensing or to practice within the State of South Carolina and/or the nation. These examinations have been defined for Act 255 and will remain the same for Act 359. Method of Reporting (How the commission will know): Suggested language: Annual submission as part of Act 255 Further issues to be resolved by the Sector Committees: Consensus was not reached on the Task Force regarding graduate examinations such as GRE's, LSAT's,MCAT's, etc.
Date: September 18, 1996 Critical Success Factor: Graduates Achievements Performance Indicator: (7)(E) - Number of graduates that continue their education. Task Force: PLANNING/INSTITUTIONAL EFFECTIVENESS Date of Task Force Approval: 9/16/96 Date of Steering Committee Approval: Measure (Quantifiable): Approved language: Percentage of graduates who continue their education in a more advanced program Definition (Define Terms):Suggested language: Applies to all graduates of undergraduate and graduate programs. Method of Reporting (How the commission will know): Suggested language: Annual report to the Commission on Higher Education
Date: September 18, 1996 Critical Success Factor: Graduates Achievements Performance Indicator: (7)(F) Credit hours earned of graduates. Task Force: PLANNING/INSTITUTIONAL EFFECTIVENESS Date of Task Force Approval: 9/16/96 Date of Steering Committee Approval: Measure (Quantifiable):Approved language: The total number of hours required to graduate by sector, discipline/degree, and by institution. Definition (Define Terms):Suggested language: Total hours required are the total hours required to graduate by the program requirements as stated in the catalogue Method of Reporting (How the commission will know): Suggested language: Annual report to the Commission on Higher Education Further issues to be resolved by Sector Committee: This renders no meaningful information
Date: September 18, 1996 Critical Success Factor: USER-FRIENDLINESS OF INSTITUTION Performance Indicator: (8)(B) CONTINUING EDUCATION PROGRAMS FOR GRADUATES AND OTHERS Task Force: PLANNING AND INSTITUTIONAL EFFECTIVENESS Date of Task Force Approval: 9/16/96 Date of Steering Committee Approval: Measure (Quantifiable): Approved language: Number of non-credit continuing education student contact hours. Definition (Define Terms):Suggested language: Continuing education means any course or group of courses designed to meet specific occupational or professional needs Contact hour is a unit of measure that represents an hour of instructional contact between a faculty member and a student* Non-credit courses are those courses offered by an institution which do not carry academic credit* Method of Reporting (How the commission will know): Suggested language: Annual report to the Commission on Higher Education Further issues to be resolved by the Sector Committees: * The Task Force did not define either contact hours or non-credit courses. The above definitions are staff definitions. The definitions should be discussed and adopted if appropriate for this indicator.
III. Mr. Workman thanked the Task Force for their work. Mr. Workman adjourned the meeting at 1:30 P.M. Respectfully submitted, Russell Long