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ACIR May 6, 1998 Minutes

ACIR May 6, 1998 Minutes

May. 6, 1998
10:30 A.M.

Members Present                                                      Staff Present

Mr. Louis Bates                                                        Ms. Camille Brown
Ms. Ann Belton                                                        Ms Lori Woods
Ms. Delony Bladen
Mr. Moses Brown
Mr. David Che
Ms. Kay Coleman
Ms. Mary Jo Cook
Mr. Henry Cope
Ms. Debbe Daughtry
Mr. Dave Flemming
Mr. Gregory E. Gilbert
Ms. Linda Graham
Ms. Beverly Harper
Ms. Jodi Herrin
Ms. Brinda Jones
Dr. Carol Lancaster
Ms. Kaye Lawson
Ms. Eileen Mansfield
Ms. Whitney Marcengill
Ms. Betsy McKenzie
Ms. Chris Mee
Dr. Spike Metts
Dr. James Myers
Mr. Tom Nelson
Ms. Tina Reid
Ms. Michelle Smith
Ms. Gail Stephens
Mr. Kumar Thulasi
Dr. Lovely Ulmer-Sottong

The Advisory Committee on Information Resources (ACIR) met in the conference room ofthe Commission on Higher Education on May 6, 1998 at 10:30 a.m. Ms. Brown called themeeting to order. One correction was made to the minutes from the Jan. 13, 1997 meeting:'In the student enrollment file, the fields citizenship, birthdate, race, and genderare updated on each student when valid data is received.' The next quarterly meetingwas scheduled for July 7, 1998 at 10:30 a.m.

Ms. Brown asked everyone if they had received the transfer matrix sent to the CHEMISprimary contacts.


Ms. Brown opened the floor to discuss any changes that might need to be made on theHigh School Gpa field. There was some discussion on non-traditional students.

Residency Class

Ms. Brown discussed the possible need for an addition to the residency classificationfield to distinguish those students who receive in-state status with a scholarship of lessthan $250 per semester. She mentioned that this issue will be going before the Commissionsoon.

Racial Categories

Issues concerning unknown racial data and new racial categories to produce meaningfulcounts need to be addressed. Ms. Brown said she would like to wait on addressing theseissues further until the new definition of the racial categories are defined in IPEDS.


Ms. Brown outlined the following reporting questions that need to be addressed andanswered:


1. IPEDS Salaries Survey

2. CUPA Survey (Teaching Institutions) and

Oklahoma Reporting (Research Universities)

3. Performance Funding Indicators

2A1 - Meets (all headcount faculty)

2A2 - Exceeds (undergrad faculty)

2D - IPEDS Salaries

2F - Public Service

3A2 - FTE (all)

3B - Full-time

3C - Faculty to Total FT Employees (IPEDS Fall Staff)


1. FT Instructional (Primary responsibility                                         (1),(3)2D

instruction) Faculty

2. Add cip-code (2), (3)2D

3. FT Employees who teach                                                                 (3)2A1

(Instr, Research, Public Serv, Libr, Exec/Admin)

PT Faculty/Staff who teach

4. FT, Rank (Inst, Assoc, Asst, Prof) who teach                             (3)2F

at least 3 hours, except Exec/Admin                                                 (3)3B

5. Remainder of Full-time Faculty are identified as

Research, Public Service, and Librarians who don't


Institutions should report the primary instructor of record on credit courses. Somefields need to be added to the faculty and/or course file to address 1.) PerformanceIndicators 2A1, 2A2, and 2F (Public Service Y/N), 2.) Team Taught Courses (Instructor ofRecord) and 3.) Variable Credit Courses (if any students are taking courses for 5 credithours or more).